Introduction

• This Privacy Policy explains how Hawaii Tiki Bowl collects, uses, and discloses personal information about our customers, prospective customers, and visitors to our website at www.hawaiitikibowl.com.

Collecting personal information

• We may collect, store and use the following kinds of personal information:
  1. Information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);
  2. information that you provide to us when registering with our website to attend the Hawaii Tiki Bowl (including your name, phone number, email address, postal address, emergency contact and parent/legal guardian contact information, gender, athlete stats, high school and high school coach details, preferences, social media info, and other necessary information for administering the Hawaii Tiki Bowl Event);
  3. information that you provide when completing your profile or registering to attend a meeting on our website (including your name, phone number, email address, postal address, athlete stats, high school and high school coach details and/or other relevant information);
  4. information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication); and
  5. any other personal information that you choose to send to us.
• Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.

Using personal information

• Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
• We may use your personal information to:
  1. administer our website and business;
  2. personalize our website for you;
  3. enable your use of the services available on our website;
  4. send statements, invoices and payment reminders to you, and collect payments from you;
  5. send you email notifications;
  6. send you important information about the Hawaii Tiki Bowl and registration;
  7. send you marketing communications relating to our business which we think may be of interest to you, by postal mail or by email or similar technology (you can inform us at any time if you no longer require marketing communications);
  8. coordinate the Hawaii Tiki Bowl, including travel, hotel, restaurant and other necessary arrangements and accommodations;
  9. keep our website secure and prevent fraud;
• We will share your athlete profile information, including contact details and athletic statistics, with college coaches and college recruiting services, as noted on the acceptance portion of the corresponding website forms.
• If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.
• All our website financial transactions are handled through our payment services provider, Authorize.net. You can review the provider’s privacy policy at https://www.authorize.net/company/privacy/. We will share information with our payment services provider only to the extent necessary for the purposes of processing payments you make via our website, refunding such payments and dealing with complaints and queries relating to such payments and refunds.

Disclosing personal information

• We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers, email service providers, SMS service providers, or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
• We will share your athlete profile information, including contact details and athletic statistics, with college coaches and college recruiting services, as noted on the acceptance portion of the corresponding website forms.
• We will share your personal information with travel, hotel and other third-party providers in so far as is necessary for operating the Hawaii Tiki Bowl.
• We may disclose your personal information:
  1. to the extent that we are required to do so by law;
  2. in connection with any ongoing or prospective legal proceedings;
  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
  4. to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
  5. to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
• Except as provided in this policy, we will not provide your personal information to third parties.

Opting out of personal information sharing

• If you do not wish for us to share information you have submitted via this website with college coaches or third parties who provide accommodations and other services necessary to the Hawaii Tiki Bowl trip, please do not submit your information, as it is necessary to disclose the aforementioned information to orchestrate the business.
• If you have already submitted information and do not wish for it to be disclosed for the purposes described in this policy, or wish for your information to be removed from our system, we will honor this request — please contact us via the information posted on the contact page of this website.

Retaining personal information

• This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
• Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
• Without prejudice to the Section, we will usually delete personal data once you are no longer eligible to attend the Hawaii Tiki Bowl.
• Notwithstanding the other provisions of this Section, we will retain documents (including electronic documents) containing personal data:
  1. to the extent that we are required to do so by law;
  2. if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

Security of personal information

• We will take reasonable technical and organizational precautions to prevent the loss, misuse or alteration of your personal information.
• We will store all the personal information you provide on our secure (password- and secure socket layer-protected) servers.
• All electronic financial transactions entered into through our website will be protected by encryption technology. Payment information including full credit card numbers and expiration dates is directly communicated via a secure iframe to our Payment Service Provider and is not stored on our server at any time.
• You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
• You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).

Email and Text Message Communications

• If you wish to unsubscribe from our email campaigns, please click on the Unsubscribe link at the bottom of any marketing email sent from us. If you opt out of our email marketing, we will still send you messages related to our transactions and relationship with you, such as order confirmations.
• If you wish to stop receiving text messages from us, reply STOP to any text message sent from us. For more information, see our Mobile Messaging Terms and Conditions.

Amendments

• We may update this policy from time to time by publishing a new version on our website.
• You should check this page occasionally to ensure you are happy with any changes to this policy.
• We may notify you of changes to this policy by email or as a notice on this website.

Third party websites

• Our website may include hyperlinks to, and details of, third party websites.
• We have no control over, and are not responsible for, the privacy policies and practices of third parties.

Updating information

• When you have an account with us, you may review, change, or update your contact information by logging into your account.
• If you are unable to do so yourself, please let us know if the personal information that we hold about you needs to be corrected or updated.

Cookies

• Our website uses cookies.
• A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
• Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
• Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
• We use both session and persistent cookies on our website.
• We use cookies to provide you with the ability to log into the website and your account, and for anonymous web tracking via Google Analytics.
• By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
• Most browsers allow you to refuse to accept cookies. Blocking all cookies will have a negative impact upon the usability of many websites. If you block cookies, you will not be able to use all the features on our website.

Our details

• This website is owned and operated by Hawaii Tiki Bowl, a company of Hawaii Sports.
• Our mailing address is: Hawaii Sports PO Box 841 Fort Gibson, OK 74434
• You can contact us:
  1. by postal mail, using the mailing address given above;
  2. using our website contact form;
  3. by telephone, on the contact number published on our website from time to time; or
  4. by email, using the email address published on our website from time to time.